Word documents4/21/2023 Subsections under Heading 1 should be Heading 2, and subsections of Heading 2 should be Heading 3, etc. Don’t skip Heading styles. ![]() ![]() The main idea(s) on the page should be Heading 1. Using Headings, versus restyling the font of Normal text, helps provide this document structure for screen readers to parse. ![]() Similarly, people who use screen readers want to read all the section headers first, so they can skip to that section and avoid having to listen to the entire document to retrieve their desired information. Instead, they scan the section headers to find the area of interest, then read only that section. When reviewing a document, sighted visitors don’t typically read the entire document. Rather than rely on visual cues like bolding, underlining, or increasing the font size of the text to indicate new sections of your document, select the Styles dropdown to assign a Heading to the text you use to designate a new section. Use Headings to give structure to the document. Desktop versions may vary slightly on both Windows and Mac. Any accessibility-related meta data will get exported to the PDF.Įxcept where noted, this reference uses the Office 365 (browser-based) version of Microsoft Word. If you are creating a document in Word that will eventually be exported to a PDF, do as much accessibility work as possible in the Word format. ![]() The greatest utility of Word is it's ease of editing, compared to PDFs. Word files are generally an accessible format (except for forms, explained below), but are typically not the end format for publicly shared documents. This resources focuses on how to implement the principles in Word. It builds upon the accessibility principles explained in the Accessible Document Overview guide those principles apply to all documents, including Microsoft Word files, so make sure you are familiar with those guidelines before proceeding here. This reference guide describes how to format your Microsoft Word documents to be as accessible as possible.
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